Ghana Annual Schools Census (Basic Schools Information) 2012-2013
Twenty Fourth Round
Ghana, 2012 - 2013
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Reference ID
GHA-MoE-ASC-BASIC-2012-2013-V1.0
Producer(s)
Ministry of Education
Collections
Metadata
Created on
Sep 12, 2014
Last modified
Sep 12, 2014
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412293
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Identification
Survey ID Number
GHA-MoE-ASC-BASIC-2012-2013-V1.0
Title
Ghana Annual Schools Census (Basic Schools Information) 2012-2013
Subtitle
Twenty Fourth Round
Translated Title
No Translation
Country
| Name | Country code |
|---|---|
| Ghana | GHA |
Study type
Administrative Records, Education (ad/edu]
Series Information
The Ghana Annual Schools Census (Basic Schools Information) 2012-2013 is the 24th Education Census for Ghana on basic Schools. This report highlights on the enrolment, number of schools disaggregated into public and private by region and district. It also has information on teachers by sex and whether trained or untrained.
The report also talks of conditions of classrooms and other infrastructural conditions of the school
The report also talks of conditions of classrooms and other infrastructural conditions of the school
Abstract
In an effort to make adequate and reliable data and information available for scientific policy formulation, planning and implementation of various programmes and projects in education in Ghana, the Ministry of Education launched the Education Manageme nt Information System (EMIS) Project in January, 1997 with technical support during the first and second Phases from the Harvard University and funds from the World Bank and the Government of Ghana. As an integral part of the Free, Compulsory and Universal Basic Education (FCUBE) Programme, the EMIS Project was planned to build on the already existing EMIS established in 1988 in the Ministry as part of the Education Reforms. Currently, technical support is being given by UNESCO Institute for Statistics (UIS). Through the EMIS, a strong database has been established within the Ministry of Education. Twenty four basic school censuses have so far been conducted since 1988 and the reports on them are available in the Ministry. This is the Twelfth senior high school census in recent times. This report is presented to provide and upgrade basic data and planning parameters on enrolment, teaching staff, school facilities and examination results. This year's information on Senior High Schools has been produced at national and regional levels. The report is presented in four sections as follows.
Section One gives a brief introduction of the report highlighting briefly the EMIS Project.
Section Two gives a brief summary of the analysis of the data. An attempt has been made in the analysis to compare the
previous census (2011/2012) results with those of the current census. An effort has also been made to analyse the data by
type of education, region and gender.
Section Three gives a summary of tables, charts and maps for basic Schools. The arrangement of tables followed immediately by maps and charts has been used to facilitate visualisation of the concepts being presented. Section Four provides detailed statistics at the national and regional levels by type of education.
Section One gives a brief introduction of the report highlighting briefly the EMIS Project.
Section Two gives a brief summary of the analysis of the data. An attempt has been made in the analysis to compare the
previous census (2011/2012) results with those of the current census. An effort has also been made to analyse the data by
type of education, region and gender.
Section Three gives a summary of tables, charts and maps for basic Schools. The arrangement of tables followed immediately by maps and charts has been used to facilitate visualisation of the concepts being presented. Section Four provides detailed statistics at the national and regional levels by type of education.
Kind of Data
Census/enumeration data [cen]
Unit of Analysis
Questionnaire admiistered to all Basic schools in Ghana to collect data on type of school-(Public or Private), Location, locality type (Rural or Urban), Details of teachers, textbooks, Enrolment, Facilities, Rooms Condition etc.
Version
Version Description
Version 1.0 (September, 2014)
Version Date
2013-08-30
Version Notes
Raw data was collected from all public and private schools in Ghana and Data entry and Data Processing was done in all 170 Districts level and collated at the National Level for reporting
Scope
Notes
The scope of Annual School Census (Basic Schools) 2012-2013 consist of the following;
School Identification
School Profile and Organisation
School Management and Finance
Institution's Building and Vehicles
Characteristics of Schoo Materials and Equipment
Enrolment by Age
Students Attendance and Movement
Teacher Profiles
Teacher Periods and Subjects Taught
Students and Teacher Information
Staff Movement
Income and Expenditure of the Schools
Academic Qualifications
Professiona Qualification
Management Units
Ranks
School Identification
School Profile and Organisation
School Management and Finance
Institution's Building and Vehicles
Characteristics of Schoo Materials and Equipment
Enrolment by Age
Students Attendance and Movement
Teacher Profiles
Teacher Periods and Subjects Taught
Students and Teacher Information
Staff Movement
Income and Expenditure of the Schools
Academic Qualifications
Professiona Qualification
Management Units
Ranks
Topics
| Topic | Vocabulary |
|---|---|
| Basic Education | World Bank |
Coverage
Geographic Coverage
National level Region District
Geographic Unit
District
Universe
Basic Schools level
Producers and sponsors
Primary investigators
| Name | Affiliation |
|---|---|
| Ministry of Education | Government of Ghana |
Producers
| Name | Affiliation | Role |
|---|---|---|
| Ghana Education Service | MoE | Data collection and Entry |
Funding Agency/Sponsor
| Name | Abbreviation | Role |
|---|---|---|
| Government of Ghana | GoG | Budgetary Allocation |
Other Identifications/Acknowledgments
| Name | Affiliation | Role |
|---|---|---|
| UNESCO Institute of Statistics | United nations (UN) | Costumisation of Software Application for data Entry |
Sampling
Sampling Procedure
14,800 Basic Schools were selected for the census of Ghana Annual Schools
Deviations from the Sample Design
No deviation
Response Rate
100% coverage for Public
85% coverage for Private
85% coverage for Private
Weighting
No Weighting
Data Collection
Dates of Data Collection
| Start | End | Cycle |
|---|---|---|
| 2012-11-30 | 2013-01-31 | 2 Months |
Time periods
| Start date | End date | Cycle |
|---|---|---|
| 2012-11-30 | 2013-05-31 | 1 year |
Data Collection Mode
Other [oth]
Supervision
These are the different levels of supervision done;
National EMIS Team
Regional Statistics Officers
District Statistics Officers
Circuit Supervisors
National EMIS Team
Regional Statistics Officers
District Statistics Officers
Circuit Supervisors
Data Collection Notes
Training held for Statistical Officers by head Quarters Staff
Training for Head teachers by Statistics/Circuit Supervisors
Questionnaires distributed to all head teachers to fill out by Statistics officers
Questionnaires returned to district offices for data entry
Training for Head teachers by Statistics/Circuit Supervisors
Questionnaires distributed to all head teachers to fill out by Statistics officers
Questionnaires returned to district offices for data entry
Data Collectors
| Name | Abbreviation | Affiliation |
|---|---|---|
| Ministry of Education | MoE | Government of Ghana |
Questionnaires
Questionnaires
The questionnaire consist of the following;
SCHOOL IDENTIFICATION
SCHOOL PROFILE AND ORGANISATION
SCHOOL INFRASTRUCTURE
SCHOOL MANAGEMENT
SCHOOL BUILDING
CHARACTERISTICS OF SCHOOL'S MATERIALS AND EQUIPMENT
PUPILS AND TEACHER TEXTBOOKS
NON TEACHING STAFF INFORMATION
ENROLMENT BY GRADE, BY SEX AND BY AGE
PUPIL ATTENDANCE AND MOVEMENT
TEACHER PROFILES
TEACHER PERIODS AND SUBJECTS TAUGHT
PUPIL AND TEACHER INFORMATION
STAFF MOVEMENT
Income and Expenditures of the school in 2012-2013
SCHOOL IDENTIFICATION
SCHOOL PROFILE AND ORGANISATION
SCHOOL INFRASTRUCTURE
SCHOOL MANAGEMENT
SCHOOL BUILDING
CHARACTERISTICS OF SCHOOL'S MATERIALS AND EQUIPMENT
PUPILS AND TEACHER TEXTBOOKS
NON TEACHING STAFF INFORMATION
ENROLMENT BY GRADE, BY SEX AND BY AGE
PUPIL ATTENDANCE AND MOVEMENT
TEACHER PROFILES
TEACHER PERIODS AND SUBJECTS TAUGHT
PUPIL AND TEACHER INFORMATION
STAFF MOVEMENT
Income and Expenditures of the school in 2012-2013
Data Processing
Data Editing
1. Question to Question Vetting by CS and Stats Officers
2. In built Consistency checks in applications
3. Checks from programmers
2. In built Consistency checks in applications
3. Checks from programmers
Other Processing
Manual Data entry at district level by data entry clerks
Desktop computers connected to a local server
MSSQL Server application used
At least 3 officers per district are used for data processing
One month for full data entry completion
Desktop computers connected to a local server
MSSQL Server application used
At least 3 officers per district are used for data processing
One month for full data entry completion
Data Appraisal
Estimates of Sampling Error
No sampling error
Data Appraisal
No other forms of appraisal reported
Access policy
Contacts
| Name | Affiliation | |
|---|---|---|
| Enoch H. Cobbinah | Ministry of Education | hcobbinah@gmail.com |
| Divine Ayidzoe | Ministry of Education | ayidzoedivine@yahoo.com |
| Edward Dogbey | Ministry of Education | e.dogbey@gmxl.com |
| Samuel A. Okang | Ministry of Education | samuel_okang@yahoo.com |
Confidentiality
Ghana Statistical Service (GSS) requires all users to keep information and microdata strictly confidential. In this regard, before being granted access to microdatasets, all users have to formally agree to observe the following:
1. Not to make copies of any files or portions of files to which access has been granted except with the authorization by GSS
2. Not to willfully identify any individual or household or establishment in the microdataset
3. To hold in strictest confidence, the identity of any individual or household or establishment that may be inadvertently revealed in any documents or discussion, or analysis. Such unintended identification revealed should be immediately brought to the attention of GSS.
4. Microdata obtained from GSS are protected by copyright law and therefore not for re-distribution or sale
5. Prospective clients or data users may be required to submit and sign an affidavit of confidentiality of microdata they access
Access conditions
The Ghana Statistical Service as a public institution has the obligation to promote data dissemination to facilitate national development. Making mcrodata available will enable students and the academia to conduct research works, assist investors to take business decision, help the individual to evaluate and take appropriate decisions. It will also assist the government to formulate appropriate policies and programmes to facilitate national development. GSS' policy framework provides access to data through:
1. Public use files. These categories of data sets are accessible by all without any payment. They are available on-line to all interested users, for research and statistical purposes only.
2. Licensed datasets. These categories of data sets are accessible under certain conditions. Thus, prospective clients/data users may access any data based on certain conditions set by the GSS
3. Datasets only accessible on location. We consider this category as a data enclave where some data sets are only accessible at GSS offices and prospective data users and researches have to physically be available at GSS offices for further discussions before data are released. Thus, data enclave would not be linked to the outside world through our web site or other medium.
The following terms and conditions apply:
Before being granted access to the dataset, all users have to formally agree:
1. To make no copies of any files or portions of files for which access has been granted, except those authorized by GSS.
2. Not to use any technique in an attempt to identify any person, establishment, or sampling unit.
3. To hold in strictest confidence, the identification of any establishment or individual that may be inadvertently revealed in any documents or discussion, or analysis. Such inadvertent identification revealed in her/his analysis will be immediately brought to the attention of the GSS.
4. The data and other materials will not be redistributed or sold to other individuals, institutions, or organizations without the written agreement of GSS.
5. The data will be used for statistical and scientific research purposes only.
6. The data will be used solely for reporting of aggregated information, and not for investigation of specific individuals or organizations.
7. No attempt will be made to identify respondents, and no use will be made of the identity of any person or establishment discovered inadvertently. Any such discovery would immediately be reported to the GSS.
8. No attempt will be made to produce links among datasets provided by the GSS with other datasets that could identify individuals or organizations.
9. Any books, articles, conference papers, theses, dissertations, reports, or other publications that employ data obtained from the GSS would cite the source of data in accordance with the citation statement provided with the dataset
10. An electronic copy of all reports and publications based on the requested data will be sent to the GSS.
1. Public use files. These categories of data sets are accessible by all without any payment. They are available on-line to all interested users, for research and statistical purposes only.
2. Licensed datasets. These categories of data sets are accessible under certain conditions. Thus, prospective clients/data users may access any data based on certain conditions set by the GSS
3. Datasets only accessible on location. We consider this category as a data enclave where some data sets are only accessible at GSS offices and prospective data users and researches have to physically be available at GSS offices for further discussions before data are released. Thus, data enclave would not be linked to the outside world through our web site or other medium.
The following terms and conditions apply:
Before being granted access to the dataset, all users have to formally agree:
1. To make no copies of any files or portions of files for which access has been granted, except those authorized by GSS.
2. Not to use any technique in an attempt to identify any person, establishment, or sampling unit.
3. To hold in strictest confidence, the identification of any establishment or individual that may be inadvertently revealed in any documents or discussion, or analysis. Such inadvertent identification revealed in her/his analysis will be immediately brought to the attention of the GSS.
4. The data and other materials will not be redistributed or sold to other individuals, institutions, or organizations without the written agreement of GSS.
5. The data will be used for statistical and scientific research purposes only.
6. The data will be used solely for reporting of aggregated information, and not for investigation of specific individuals or organizations.
7. No attempt will be made to identify respondents, and no use will be made of the identity of any person or establishment discovered inadvertently. Any such discovery would immediately be reported to the GSS.
8. No attempt will be made to produce links among datasets provided by the GSS with other datasets that could identify individuals or organizations.
9. Any books, articles, conference papers, theses, dissertations, reports, or other publications that employ data obtained from the GSS would cite the source of data in accordance with the citation statement provided with the dataset
10. An electronic copy of all reports and publications based on the requested data will be sent to the GSS.
Citation requirements
Ministry of Education (MoE) Annual Schools Census (ASC) 2012/2013 V1.0
Access authority
| Name | Affiliation | URL | |
|---|---|---|---|
| Government Statistician | (Government of Ghana) | info@statsghana.gov.gh | Link |
Disclaimer and copyrights
Disclaimer
The original collector of the data, GSS and any producers or sponsors cited in this document bear no responsibility for use of the data or for interpretations or inferences based upon such uses.
Copyright
(C) 2013, EMIS MOE
Metadata production
DDI Document ID
DDI-GHA-MoE-ASC-BASIC-2012-2013-V1.0
Producers
| Name | Abbreviation | Affiliation | Role |
|---|---|---|---|
| Ministry of Education | MoE | Ghana Government | Documentation of Annual Schools Census 2012-13 |
Date of Metadata Production
2014-09-12
DDI Document version
Version 1.0 (September, 2014)